Minutes: 09/30/2009

Sept, 30 2009, 6:30 PM at the Fruitville Branch of the Sarasota Public Library

Directors Present: Gary Walsh, Joe Stewart, Janet Dunay, Shana Bickel
Directors Not Present: Dolly Fenix

1.0 The meeting was called to order at 6:35 p.m.

2.0 Secretary’s Report: (Given by Gray Walsh due to Dolly Fenix's absence)

2.1 Minutes of the last meeting held June 24th were read by Janet Dunay.

2.2 The Board officially accepted the resignation of Dolly Fenix from the HOA Board. Her temporary relocation to Philadelphia due to pressing family matters being cited as the reason. Dolly's seat on the Board will be filled at the year end election.

3.0 Treasurer’s Report:

3.1 Status of payments for 2009: Our financial situation has become viable again but this remains to be more fully determined after considering loss of revenue due to foreclosures.

3.2 Five foreclosures on property have been in the process since last year. We have been notified of one new foreclosure proceedings. We have complied with the legal representations with the foreclosure banks to ensure that we can collect the homeowner’s fees that have not been paid on these properties.

3.3 Bank balance: To date we have a balance of $16,459.52 in the bank, which enables the timely payments of our service and utility bills.

3.4 Discussions about the upcoming voting process and the mailing of ballots for the Annual Meeting were held. President Walsh will prepare the required material which will be mailed to each resident late in November giving everyone time to cast their votes and mail back the ballots.

4.0 Modification Committee Report:

4.1 There were no formal requests for major architectural changes that have been submitted to the Modifications Committee during this third quarter. There were notifications to the committee of two home exterior painting jobs that changed the color from the original shade to one still within the palette of allowable colors.

5.0 Old Business:

5.1 Lawn Service Contract: A new 12 month contract with the Family Lawn Service started last April at $1,295.00 a month. Their service includes palm tree maintenance in our common areas.

5.2 Status on lakes and littoral shelf: Aquatic Solutions is monitoring and maintaining our lakes and littoral shelf. They have liaisons with the county agencies and have submitted the report due in August. They will be planting more of the needed species along the lakes, ponds and littoral shelf in the fall.

5.2 James McDonnell completed the power washing of the Meadow Walk walls the week of June 29th. Everything went smoothly and the wall looks great.

6.0 New Business:

6.1 Send letters to owners and holding banks of the vacant homes about maintaining the yards and structures of these properties.

Discussion from the floor: Compliance to rules and restrictions

The Board is once again calling on those few individuals to comply of their own volition in consideration of their neighbors and the whole community. Follow-up on these issues should be a matter of personal awareness and initiative, and need not, should not be a matter of “policing” by the Board.

Homeowner’s Dues:

We currently have stable finances, thanks to the generally cooperative response of the homeowners to the timely payment of their 2009 dues. However, we need to complete the year’s projected expenses and any other non-budgeted items that may arise, as well as estimate a safe amount of reserves before we declare anything. This will probably be an item for discussion at our next annual meeting.